Visibility of files and folders

Not everything in the Drive is meant for everyone. Contracts, internal planning or the choir leadership's notes often need to stay within a small circle. The visibility setting lets you decide per file or folder who's allowed to see it.

The two levels

cori knows two visibilities:

• All members — every choir member sees the file or folder and can download it.
• Admins only — only the choir leadership and the admins see the entry. For everyone else it's completely invisible: it doesn't appear in the list, and there's no way to tell that it exists at all.

On top of that, individual entries have the Inherit from folder setting. Then whatever is set for the surrounding folder simply applies — that's the default for newly uploaded files.

Setting the visibility

For a new folder you can also set the visibility right when creating it — see Creating folders.

Inheritance by subfolders

Visibility works from the top down, and the stricter setting always wins:

• If a folder is set to “Admins only”, all the subfolders and files inside it are visible to admins only as well — even if an individual entry inside it is set to “All members”. So a restricted folder can't be opened up again from the inside.
• The other way round, you can set individual files or subfolders to “Admins only” inside a folder that everyone can see.

Typical cases

• Contracts, invoices, committee minutes → into an “Admins only” folder.
• Sheet music, recordings, material for practising → “All members”, so the whole choir can use them.

What's next?

• Building a structure: Creating folders
• Sharing externally: Sharing files via link
• Who has which role in the choir: Roles and permissions in the choir