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Rehearsal is off this week? Then cancel it rather than delete it. A cancellation stays visible in the calendar — struck through and labelled "Cancelled" — notifies every member, and can be undone at any time. This guide shows you the difference and how it works.

Who can cancel?

Cancelling is for whoever manages the calendar: the choir director and admins. It works the same on the web and in the mobile app.

Cancel or delete — the difference

Both actions exist on the web and in the app, but they do different things:

Cancel appointment: The appointment stays in the calendar, struck through and marked "Cancelled". All members are notified. The cancellation can be undone later, and responses already recorded are kept.
Delete appointment: The appointment disappears from the calendar completely. All attendance already recorded is removed and members are notified. This cannot be undone.

In most cases cancelling is the right choice: the choir sees straight away that nothing is happening that day, and the history is preserved. Deleting only makes sense when the appointment was created by mistake and doesn't belong in the calendar at all.

How to cancel an appointment

1

Open the appointment and edit it

Open the appointment in the Calendar and switch to editing via the pencil icon.

2

Choose “Cancel appointment”

At the bottom of the form, tap Cancel appointment. cori points out: "All members will be notified."

3

For series: choose the scope

If the appointment belongs to a series, cori asks whether This event only or All events in the series should be cancelled. For a single cancellation, choose "This event only".

The appointment then appears struck through with a "Cancelled" note. The accept and decline buttons for members are hidden on a cancelled appointment — there's nothing left to confirm, after all.

Cancelled appointments in a subscribed calendar

Anyone who has subscribed to the cori calendar in Google, Apple or Outlook no longer sees cancelled appointments there — they're taken out of the exported calendar. Read more under Exporting appointments to your calendar.

Undoing a cancellation

Cancelled too soon, or the rehearsal is going ahead after all? Open the cancelled appointment for editing again. The button now reads Restore appointment — the appointment counts as active again and members can accept or decline once more.

What's next?

Moving a single rehearsal instead of cancelling it: Changing a single appointment in a series
Planning whole series: Creating recurring appointments
Who's coming and who isn't: Attendance overview and export

More in Rehearsals & calendar

Creating appointments and rehearsals

Add rehearsals and events to your choir calendar, including recurring dates.

Creating recurring appointments

Set up weekly rehearsals as a series instead of entering every date by hand — rhythm, interval, end date, and how to change a series later.

Changing a single appointment in a series

Move or adjust one rehearsal without touching the whole series — and what happens to the responses along the way.

Appointment types: rehearsal, performance, event, other

What the four appointment types are for, how they show up in the calendar — and why an appointment's colour shows your response, not its type.

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Cancelling an appointment

Cancel a rehearsal or performance instead of deleting it — it stays visible in the calendar, everyone is notified, and the cancellation can be undone.