Exporting your choir's data

With Export data you download everything your choir has stored in cori as a single ZIP file: the songs with all voices, sheet music and lyrics, the Drive including folders, all appointments as a calendar file, your setlists and the member list. The choir leadership and admins start the export in the choir settings, in the browser and in the app alike. This also works while your choir is paused, that is after the end of the trial or of a subscription.

How to create the export

1. 1
   Open the choir settings

   Web app

   Open Choir›Settings. In the For the whole choir section, click Export data.

   Mobile app

   Open the Choir tab and tap the Choir settings tile. In the For the whole choir section, tap Export data.
2. 2
   Check the contents

   Under "What’s inside", cori shows how many songs and Drive files end up in the export and roughly how big it will be ("About … in total").

3. 3
   Choose “Create export”

   cori packs the ZIP file on the server. A bar shows how many files are already in it. You don't have to wait: you can close the page, and the export keeps running.

4. 4
   Download

   Once everything is packed, it says "Export ready" with the date until which the file is available. Choose Download; the button also shows the size. The file is called "cori-choirname-date.zip".

What's in the ZIP file

Folder and file names appear in the language you had set in cori when you started the export. In English it looks like this:

• Songs: one folder per song. It contains the voices as audio files, named after the voice (such as "Soprano 1"), plus accompaniment tracks and choreography videos. Where available, the sheet music as a PDF ("Sheet music.pdf", the choir leadership version as "Conductor score.pdf"), the lyrics ("Lyrics.txt") and the notes of all voices as a MIDI file ("Notes.mid") are added. "song.json" holds every detail of the song in machine-readable form. Archived songs are in "Songs/Archive", private songs in "Songs/Private".
• Files: all folders and files from the Drive under the names you gave them, no matter who they're visible to. Empty folders are kept; files in the bin aren't included.
• Appointments.ics: all of the choir's appointments including series. Cancelled appointments are included and marked as cancelled. The file can be imported into any calendar.
• Setlists.csv: your setlists with the order of the songs.
• Members.csv: name, voice, role and join date of all members.
• README.txt: explains what's where, and lists files that could no longer be found in storage and are therefore missing.

The CSV files open in Excel with special characters displayed correctly.

What's not in the export

• Chats, messages and surveys
• Markings in the sheet music. You save sheet music with your annotations individually, see Exporting sheet music from cori.
• Acceptances and declines and attendance: the appointments file contains no replies. You download an attendance list in the browser under Attendance with Export CSV, see Attendance overview and export.
• Members without the app and parents: people you've only added by name and anyone accompanying a child as a parent don't appear in the member list.
• Personal details such as email addresses and birthdays
• Practice plans, statistics and individual members' practice progress

How long the export stays available

A finished export is available to download for seven days. After that cori deletes the file, and you can create a new one at any time. With Create a new export you pack the current state again; once the new one is ready, it replaces the old one. If an export is already running, a second click doesn't start another one but shows the one in progress.

When your choir is paused

Once the trial is over or the subscription has expired, the choir leadership and admins can no longer get into the choir settings in the browser. The Subscription page then shows "Not continuing? Download everything your choir keeps in cori first." at the bottom, with the Export data button. In the app you reach the export as usual via the Choir tab and the choir settings; these then only show the export, the data processing agreement, Leave and Delete Choir.

If it doesn't work

• "The export didn’t work. Please try again.": start it again with Create export. If an export breaks off on the server, this message appears half an hour later at the latest.
• "We couldn’t create the download link. Please try again.": tap Download again. Every click creates a new link.
• The entry is missing: then you're neither the choir leadership nor an admin in the selected choir. Check that you've selected the right choir.

What's next?

• What cori stores about you personally: Your data and privacy
• Backing up before you stop: Cancelling your subscription
• Disbanding the choir for good: Deleting a choir
• The other settings: Changing your choir settings