Adding members who don't use the app

Not everyone in your choir uses cori, at least not right away. Add them anyway: by name, and if you like with their email address and voice. They then appear under "Not joined yet" in your member list, you record their answers to appointments, and they cost nothing until they join themselves.

How to add people

1. 1
   Open “Add members”

   Web app

   Open Choir and click Add members at the top next to the choir name.

   Mobile app

   Open Choir and tap next to the member count. If you're still alone in the choir, the Add members button is shown there instead.
2. 2
   Choose the “By name” tab

   Here you add one person per row: Name, Email (optional) and Voice. You can leave the voice open ("Choose voice later"). There's always an empty row at the end for the next person.

3. 3
   Check “Send an invite by email”

   The switch is on: everyone with an email address gets an invite with a link they use to join the choir in the app. Turn it off if you only want to add the people.

4. 4
   Add

   The button shows the number, for example "Add and invite 3 people" or "Add 3 people". Afterwards cori shows who was added, how many invites were sent and who was skipped.

Taking over an existing list

Do you already have a list, say in Excel or as the recipients of a group email? Then there's nothing to type out:

cori tells you right there what the list should look like: "One person per line. You can copy columns straight from Excel, Numbers or an email." If the list has a header row with a "Voice" column, cori also takes over the voices, as far as they exist in your choir. cori doesn't store phone numbers; they're dropped when you paste.

What added people can and can't do

• They don't have a cori account yet. They only see songs, sheet music, appointments and chats once they join.
• They don't answer themselves. They don't get appointments by email, and no reminders go out to them either. You record their answers.
• At most, they get the invite. People with an email address only receive the invite to join. It also contains a link they can use to unsubscribe from all of your choir's emails.
• They cost nothing. Only members who have joined are billed. Anyone who joins later counts from then on like any new member, with a running subscription after the 14-day trial period.

Recording answers

Open an appointment. Added people appear there in their voice part, with a small envelope symbol on their picture ("Without the app: you record their answers"). Use the tick (Attending) or the cross (Not attending) in their row to record the answer. Tap the same button again to take the answer back. The answers count towards the numbers per voice part and in the attendance overview.

Added people only appear on appointments for the whole choir that expect a response. They're missing on birthdays and on appointments for selected members only, and appointments from before they were added don't count for them. As long as you don't record anything, the same default applies to them as to everyone else (see Automatic attendance).

How they look in the list

Below your member list is the Not joined yet section with the count. Instead of a profile picture, these people show their initials on a blue-grey background. Under the name you see the voice and the status of the invite: "Invited …", "Not invited yet", "Doesn't want emails" or "No email address".

People without an email address

Every added person has a personal link: your invitation link with an extra bit cori recognises them by. For people without an address, cori suggests sending them this link right after adding them; later you'll find it in the person's menu. Send it by messenger or text message. If the person joins through it, cori takes over everything you recorded for them.

When they join

If someone comes in through the email invite or their personal link, the entry disappears by itself. The answers carry over to the new member, and the voice you entered is already preselected when they join. People who come in through your general invitation link are recognised automatically too: if the account has the same email address as an entry, or if exactly one entry has the same name as the account and has no email address stored.

If someone joined under a different name or with a different address, cori helps you match them up:

1. 1
   Check the suggestion

   If cori thinks a member is the same person, "Already joined as …?" appears under the entry. On the web, click Merge next to it; in the app, tap the person and then "Already joined as …?".

2. 2
   Or match them yourself

   If nothing is shown there, choose Already a member. At the top under Suggestions you see up to three members who match best, each with the reason, for example "Same first name" or "Joined after being added". Below that you can pick any other member except the choir leadership.

3. 3
   Confirm “Merge”

   The answers carry over to the member, except for appointments they've already answered themselves. cori only takes over the voice you entered if the member doesn't have one yet. The entry under "Not joined yet" disappears.

Editing or removing

With Edit person you change the name, email address and voice. If the person gets a new address, they count as "Not invited yet" again, and an earlier unsubscribe from the emails doesn't apply to the new address.

Remove from Choir asks for confirmation and then takes the entry out of all lists and numbers. The person no longer gets any emails from your choir. After that, their personal link only works like your general invitation link.

If it doesn't work

• "This person is already in the choir." A member or an entry already has that name. cori skips an existing entry when adding: if the email address is the same or, if there's no address, if the name is the same. A member with the same name doesn't stop cori, because two people can have the same name.
• The add button stays greyed out. One row has an email address without a name ("Please enter a name.") or an invalid address ("That's not a valid email address.").
• "Not added" after saving. The reason is shown next to it: "already on the list", "this email address is already used by a choir member" (so the person has already joined) or "name or address not valid".
• "Couldn't add these people. Your entries are still here." Check your connection and try again. cori doesn't accept more than 200 people at once, so split a very long list.
• "The invite was only just sent. Try again in a few minutes." An invite can be sent again at the earliest ten minutes after the last one.
• "Send invite" is missing from the menu. The person has no email address or doesn't want emails any more.

What's next?

• Invite everyone else by link: Inviting members to your choir
• Responses in the appointment: Setting and tracking attendance
• The overview of everyone: The member list
• What the subscription costs: How billing works