Songs and files on an appointment

You can attach whatever is being rehearsed or needed to any appointment: a setlist, up to 20 individual songs and up to 10 files from the Drive. You do this in the appointment form. On the appointment's page, members see everything in one list, play the songs with a single tap and open the files directly.

Attaching material to an appointment

Open the appointment form: when creating it in the calendar, or for an existing appointment via the . Below the repeat settings you'll find three buttons for adding material:

1. 1
   Choose a setlist

   Choose Setlist and, in the "Select Setlist" window, tap the setlist you want. An appointment has at most one setlist. To switch it, tap its row in the form: the same window opens, now also with No setlist. If you remove the setlist, the individually attached songs stay on the appointment.

2. 2
   Choose individual songs

   Choose Songs. In the "Choose songs" window, tick up to 20 songs from your choir's song list and confirm with Done. That's handy for pieces that aren't in any setlist, or for a rehearsal that only works on two songs.

3. 3
   Attach files from the Drive

   Choose File. In the "Choose a file" window, browse through the Drive's folders or search for a name. Tapping a file attaches it. If the file isn't in the Drive yet, you upload it here: on the web via Upload, in the app via From Files or From Photos. The file goes into the folder the window is currently showing ("Goes into …") and is then attached to the appointment.

4. 4
   Save the appointment

   Everything you chose now appears as a row in the form. The ✕ next to a row removes exactly that one again. The material is saved together with the appointment.

For a series, the material applies to all appointments in the series. If you detach an appointment with "Only this event", it takes the material with it and can then get its own.

How it looks on the appointment

On the appointment's page everything is in one list: first the setlist with its songs in the line below, then the individual songs, then the files with their size.

• The setlist opens with a tap, with all songs in their order.
• A song plays with a tap, just like in the song list.
• A file opens in a new tab on the web, and in the Drive's preview in the app.

If there's a practice plan for the appointment, it appears below the list on the web and at the end of the list in the app. The appointment's songs, from the setlist and attached individually, are also what you pick passages from for a practice plan, see Creating a practice plan.

Who sees which file

The same rules apply on the appointment as in the Drive, see Visibility of files and folders:

• Files that all members are allowed to see appear for everyone on the appointment.
• If a file itself or a folder above it is set to Admins only, it's missing for members. Choir leadership and admins still see it, with the label "Admins only" after the size.
• What you change in the Drive also applies on the appointment: a renamed file has its new name, one moved into an "Admins only" folder disappears for members, and a file in the bin disappears from the appointment for everyone.
• Parents who accompany their children in a choir they don't sing in themselves open an appointment's files like members do.

When a song no longer plays

• "Private song": the song is private and members can't open it. How to change that is explained in Private and public songs.
• "Song no longer available": the song was deleted from the choir. Its name stays so it's clear what was meant.
• If you rename a song, cori also changes the name on all appointments it's attached to.

If it doesn't work

• No "Setlist" button: your choir doesn't have a setlist yet, or the appointment already has one attached. To switch it, tap its row.
• No "Songs" button: your choir doesn't have any songs yet, or 20 are already attached to the appointment.
• No "File" button: 10 files are already attached to the appointment.
• The upload fails: cori gives the reason, for example "Storage quota exceeded", "A file with this name already exists in this folder" or "File too large". A file can be at most 1 GB, see Storage space in the Drive.
• A member can't see a file: the file or its folder is set to "Admins only", or it's in the bin.
• "File no longer available" (web): the file couldn't be opened, for example because it's in the bin by now. Reload the page and the appointment shows the current state.

What's next?

• Creating and maintaining setlists: Managing setlists
• Who sees which file: Visibility of files and folders
• Turning the songs into a practice plan: Creating a practice plan
• Creating appointments: Creating appointments and rehearsals